TJJD - Program Specialist I - Schedule Administrator - (GNS) - 36916
Job DescriptionHOW TO APPLYComplete a State of Texas Application for Employment and the following additional forms (available athttp:
//www.
tjjd.
texas.
gov/index.
php/doc-library/category/304-forms):
/> TJJD Employment Application Supplement (HR-003) Child Abuse Registry Check Consent Form (HR-028) Disclosure of PREA Employment Standards Violation (HR-975) Authorization to Release Information (HR-074) Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https:
//capps.
taleo.
net/careersection/644/jobdetail.
ftl?job=00036916&tz=GMT-05:
00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https:
//www.
workintexas.
com/vosnet/loginintro.
aspx.
You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
The additional forms are available at:
http:
//www.
tjjd.
texas.
gov/index.
php/doc-library/category/304-forms) and can be submitted via email to:
email protected .
Apply via Email to email protected completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years.
Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.
If any of this information is not provided, your application may be rejected as incomplete.
Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITSState of Texas Benefits and Retirement Information can be found at https:
//www.
ers.
texas.
gov.
Benefits include:
Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.
Optional add-on benefits include:
Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc.
Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTIONPerforms routine (journey-level) consultative services and technical assistance work in supporting facility team leaders, supervisors, and managers in relation to work/shift schedules, leave processes, and reporting.
Work involves coordination and assistance to facility staff and managers by entering and maintaining assigned shifts and absences in the campus shift scheduling system.
Maintains communication with agency HR staff and acts as a liaison for employees and supervisors on shift schedules and leave issues.
Monitors, identifies, and reports system issues and problems to appropriate staff.
Gathers, analyzed, correlates, and compiles data and produces reports, correspondence, and other documents.
Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
May be required to work in excess of 40 hours per workweek and be on-call.
ESSENTIAL FUNCTIONSProvides support and collaborates in the planning, development, implementation, analysis, and documentation of an agency program.
(5%)Enters data and conducts inquiry into the campus shift scheduling system and other automated systems.
(35%)Analyzes reports, logs, or forms; researches discrepancies; and corrects data or information.
(5%)Tracks, monitors, coordinates, and/or schedules activities to ensure deadlines or requirements are met.
(5%)Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
(5% )Prepares management reports, analyzes information to keep management informed, and responds to issues.
(15% )Identifies and reports systems problems.
(5%)Collects, organizes, analyzes, and/or prepares materials in response to requests for program information and reports.
(5%)Provides consultative services and technical assistance for agency programs.
(5%)Prepares administrative reports and specialized projects.
(5%)Demonstrates proficiency in the use of the computer to perform essential job functions, including accessing needed information within the automated systems.
(5%)Reports any presence or perception of racial, ethnic, and/or gender disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications:
MINIMUM QUALIFICATIONSHigh School diploma or equivalent.
Six (6) years of full-time wage earning experience consisting of any combination of the following:
managing a program area; administrative support to a program area; or Juvenile Correctional Officer (JCO) / Youth Development Coach (Coach) experience.
Preferred
Experience:
oBachelor's degree in business, education, public administration, criminal justice, social sciences, or a related field.
Experience and Education Substitutions:
oCompleted course hours of undergraduate study may substitute for experience on a basis of 30 course hours for one year of experience.
oPro-rated part-time experience may satisfy the experience requirements.
Note:
Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency.
PHYSICAL DEMANDS AND WORKING CONDITIONSThe following physical demands and working conditions are representative of those encountered while performing the essential functions of this job.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Alphabetizing Analyzing Ability to communicate effectively, orally and in writing Ability to see Ability to hear (with or without aid) Operate motor equipment Identify colors Depth perception Lifting up to 25 lbs.
Carrying up to 25 lbs.
Pulling Pushing Walking Standing Prolonged sitting Repeated bending Reaching above shoulder Manual/finger dexterity Dual simultaneous graspingKNOWLEDGE, SKILLS, & ABILITIESKnowledge of:
oAgency policies and procedures.
oPublic administration techniques.
oProgram management processes and techniques.
oOffice practices and administrative procedures.
oBusiness English, spelling, and punctuation.
oRecords management rules, regulations, policies, procedures, and techniques.
oOr ability to acquire knowledge of automated shift scheduling systems.
Skill in:
oUse of a computer and applicable software.
oOffice organization.
oAnswering telephones.
Ability to:
oGather, assemble, correlate, and analyze facts.
oPrepare reports and routine/special correspondence, documents, and forms.
oImplement administrative systems and procedures.
oInterpret rules, regulations, policies, and procedures.
oCommunicate effectively, both orally and in writing.
oOrganize a professional work environment.
oProvide guidance and assistance to others.
oEstablish and maintain effective working relationships with others.
oPrioritize and manage multiple tasks.
oPlan, organize, and coordinate work assignments and meet deadlines.
oPrepare and maintain accurate records, files, and reports.
oProcess information logically, make decisions, and demonstrate the soundness of those decisions.
oEstablish and maintain strict confidentiality of sensitive information.
oWork independently and effectively under pressure and stressful conditions.
oWork in excess of 40 hours per workweek and be on-call.
VETERANSIn order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.
Go to https:
//texasskillstowork.
com/, https:
//www.
onetonline.
org/, or http:
//www.
careeronestop.
org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes.
ADDITIONAL INFORMATIONIf you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview.
Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
Due to the high volume of applications, we do not accept telephone calls.
If you submitted your application through the CAPPS Career Center (https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
Thank you for considering employment with the Texas Juvenile Justice Department.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYERThe Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.
Recommended Skills Administration Assembly And Installation Business English Coaching And Mentoring Communication Criminal Justice Estimated Salary: $20 to $28 per hour based on qualifications.
//www.
tjjd.
texas.
gov/index.
php/doc-library/category/304-forms):
/> TJJD Employment Application Supplement (HR-003) Child Abuse Registry Check Consent Form (HR-028) Disclosure of PREA Employment Standards Violation (HR-975) Authorization to Release Information (HR-074) Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https:
//capps.
taleo.
net/careersection/644/jobdetail.
ftl?job=00036916&tz=GMT-05:
00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https:
//www.
workintexas.
com/vosnet/loginintro.
aspx.
You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
The additional forms are available at:
http:
//www.
tjjd.
texas.
gov/index.
php/doc-library/category/304-forms) and can be submitted via email to:
email protected .
Apply via Email to email protected completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years.
Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.
If any of this information is not provided, your application may be rejected as incomplete.
Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITSState of Texas Benefits and Retirement Information can be found at https:
//www.
ers.
texas.
gov.
Benefits include:
Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.
Optional add-on benefits include:
Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc.
Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTIONPerforms routine (journey-level) consultative services and technical assistance work in supporting facility team leaders, supervisors, and managers in relation to work/shift schedules, leave processes, and reporting.
Work involves coordination and assistance to facility staff and managers by entering and maintaining assigned shifts and absences in the campus shift scheduling system.
Maintains communication with agency HR staff and acts as a liaison for employees and supervisors on shift schedules and leave issues.
Monitors, identifies, and reports system issues and problems to appropriate staff.
Gathers, analyzed, correlates, and compiles data and produces reports, correspondence, and other documents.
Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
May be required to work in excess of 40 hours per workweek and be on-call.
ESSENTIAL FUNCTIONSProvides support and collaborates in the planning, development, implementation, analysis, and documentation of an agency program.
(5%)Enters data and conducts inquiry into the campus shift scheduling system and other automated systems.
(35%)Analyzes reports, logs, or forms; researches discrepancies; and corrects data or information.
(5%)Tracks, monitors, coordinates, and/or schedules activities to ensure deadlines or requirements are met.
(5%)Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
(5% )Prepares management reports, analyzes information to keep management informed, and responds to issues.
(15% )Identifies and reports systems problems.
(5%)Collects, organizes, analyzes, and/or prepares materials in response to requests for program information and reports.
(5%)Provides consultative services and technical assistance for agency programs.
(5%)Prepares administrative reports and specialized projects.
(5%)Demonstrates proficiency in the use of the computer to perform essential job functions, including accessing needed information within the automated systems.
(5%)Reports any presence or perception of racial, ethnic, and/or gender disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications:
MINIMUM QUALIFICATIONSHigh School diploma or equivalent.
Six (6) years of full-time wage earning experience consisting of any combination of the following:
managing a program area; administrative support to a program area; or Juvenile Correctional Officer (JCO) / Youth Development Coach (Coach) experience.
Preferred
Experience:
oBachelor's degree in business, education, public administration, criminal justice, social sciences, or a related field.
Experience and Education Substitutions:
oCompleted course hours of undergraduate study may substitute for experience on a basis of 30 course hours for one year of experience.
oPro-rated part-time experience may satisfy the experience requirements.
Note:
Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency.
PHYSICAL DEMANDS AND WORKING CONDITIONSThe following physical demands and working conditions are representative of those encountered while performing the essential functions of this job.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Alphabetizing Analyzing Ability to communicate effectively, orally and in writing Ability to see Ability to hear (with or without aid) Operate motor equipment Identify colors Depth perception Lifting up to 25 lbs.
Carrying up to 25 lbs.
Pulling Pushing Walking Standing Prolonged sitting Repeated bending Reaching above shoulder Manual/finger dexterity Dual simultaneous graspingKNOWLEDGE, SKILLS, & ABILITIESKnowledge of:
oAgency policies and procedures.
oPublic administration techniques.
oProgram management processes and techniques.
oOffice practices and administrative procedures.
oBusiness English, spelling, and punctuation.
oRecords management rules, regulations, policies, procedures, and techniques.
oOr ability to acquire knowledge of automated shift scheduling systems.
Skill in:
oUse of a computer and applicable software.
oOffice organization.
oAnswering telephones.
Ability to:
oGather, assemble, correlate, and analyze facts.
oPrepare reports and routine/special correspondence, documents, and forms.
oImplement administrative systems and procedures.
oInterpret rules, regulations, policies, and procedures.
oCommunicate effectively, both orally and in writing.
oOrganize a professional work environment.
oProvide guidance and assistance to others.
oEstablish and maintain effective working relationships with others.
oPrioritize and manage multiple tasks.
oPlan, organize, and coordinate work assignments and meet deadlines.
oPrepare and maintain accurate records, files, and reports.
oProcess information logically, make decisions, and demonstrate the soundness of those decisions.
oEstablish and maintain strict confidentiality of sensitive information.
oWork independently and effectively under pressure and stressful conditions.
oWork in excess of 40 hours per workweek and be on-call.
VETERANSIn order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.
Go to https:
//texasskillstowork.
com/, https:
//www.
onetonline.
org/, or http:
//www.
careeronestop.
org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes.
ADDITIONAL INFORMATIONIf you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview.
Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
Due to the high volume of applications, we do not accept telephone calls.
If you submitted your application through the CAPPS Career Center (https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
Thank you for considering employment with the Texas Juvenile Justice Department.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYERThe Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.
Recommended Skills Administration Assembly And Installation Business English Coaching And Mentoring Communication Criminal Justice Estimated Salary: $20 to $28 per hour based on qualifications.
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